Download Payment Voucher form: Payment Voucher Form

Payment Voucher Instructions

For Department Heads, Committee or Event Chairpersons, Staff, and others who need to get a bill paid to a third party vendor or individual for services rendered, please observe the following procedures for requesting payment: Complete a Diocese of South Carolina Payment Voucher Form with the following information:

1. Invoice Number –use the invoice number on the invoice, or if there is no invoice (such as a payment to an individual), use the date of service as the invoice number.

2. Invoice Date, and Payment Due Date

3. Vendor Name and Address-Indicate who the check is to be made payable to.

4. If this invoice is for services performed by an individual (such as an honorarium, conference work, etc.) make sure you check the 1099 box and
furnish a social security number, as this is reportable income to the recipient.

5. Furnish the total amount to be paid and a complete description of the reason for payment.

6. Under Accounts Charged, provide the department and account number, including the name and the amount for each account, in case of more than one.

7. Sign the “Requested by” line. The department head or other authorized purchaser should make approval.

9. Always attach the ORIGINAL INVOICE. For internal control purposes, payment will not be made from statements or copies of invoices.

10. If you would like a copy of the voucher sent to the recipient (as in the case where there is no invoice), please furnish the original and a remittance copy.

11. Complete one voucher for each invoice submitted.

12. Do NOT use this form to reimburse expenses already paid by an individual. Instead, use the Expense Reimbursement Claim Form.